Gala Roles
Below is a list of volunteer roles that are required for each of our Arun Tridents Galas. When you enter your swimmer you also need to volunteer to help. These roles are in addition to the officials that we need. If you would like to train to be an official please email [email protected]
Please complete this form if you do not already have a Swim England number- everyone needs their own number.
https://form.jotform.com/240162553999365
We understand that you may not be able to help on the day of the meet, if this is the case then we always need help at set up or pack up. If there are younger siblings to consider then door, raffle or medals desk would be the most suitable role
Some roles you are needed for the whole session, others it might just be for warm-up. It does not matter what role you take on you will be able to watch your swimmer compete from the spectator area.
Please do come to the help desk if you have any questions or email [email protected]
Role |
When |
What |
| Set Up |
Approximately an hour and this is usually the night before a gala |
Helping with moving gala equipment out of the storage area.You may also be needed to help collect and position chairs / benches around the side of the pool and put up signage for club locations. |
| Poolside Marshall |
In place 20 minutes before warm-up outside changing rooms. You are needed for the entirety of the warm-up. |
Remind swimmers only one drawstring bag poolside. Large bags in lockers |
| Stairwell Marshall |
In place at warm-up time. You are needed for the entirety of the session. |
Keeping the stairs and path clear. Assisting spectators with finding a seat. Keeping the spectator area clear of wet swimmers. |
| Race Marshalling |
In place 30 minutes before the start of the first race. You are needed for the entirety of the session. |
Organising swimmers into the correct heats. Taking swimmers to the start of the race. |
| Refreshments |
In place poolside by first heat (First Aid Room). You are needed for the entirety of the session |
Take sweets and jugs of water/squash around to all officials/ coaches/team managers and gala helpers. |
| Runner |
In place at warm-up time. You are needed for the entirety of each session. |
Taking completed event cards and DQ forms for each race from the referee and delivering them to the computer desk. Displaying results and taking them to the medal desk. Delivering messages. |
| Door/Raffle |
In place 20 minutes before warm up. You are needed for the entirety of each session. |
Selling wrist bands and raffle tickets to spectators. Check that everyone entering has the correct wrist band for that session. |
| Medals Desk |
In place at first race. You are needed for the entirety of each session |
Results of the races will be given to you. Hand out the medals to the swimmers. Any uncollected medals please return to the Meet Manager at the end. |
| Pack Up |
In place at last heat |
Help pack away gala equipment and help move boxes back into the plant room storage area. You may also be need to help clear up any rubbish left pool side. |
